CLIENT'S (or HIRER's) PERSONAL DATA (NOT including any financial data):
Any personal data (not including any financial data) given by a client to Miraleisure on a Booking Form, in an e-mail, a letter, or over the phone will be stored on hard copy ONLY, for a maximum of 7 years (for tax purposes).
Names and addresses will be used by Miraleisure for the purposes of generating (one or more) Invoice(s) for the client's let of a property. Again, the Miraleisure copy of the Invoice(s) will be kept for a maximum 7 years on hardcopy ONLY.
The only data passed to the owner of the property, or to anyone calling at the property before, during or after the Client's stay - when the visit is associated with the Booking - is the Client's name. No other data is passed on.
The only future use (i.e. after the end of the property let and return of any outstanding Indemnity Deposit to the Client and/or any post that may arrive after departure) that Miraleisure might make of names, addresses and e-mail addresses would be for a mail shot in the following year.
All data pertaining to a particular booking will be filed away together. No-one but the Proprietor of Miraleisure has access to the filing system. After 7 years the personal data will be shredded prior to disposal.
CLIENT's (Or HIRER's) FINANCIAL DATA
Any financial data given to Miraleisure for the purposes of making a debit or credit card payment for the deposit, or the balance, of a Miraleisure property let, will be shredded once payment has been received. The information will have to be given to Miraleisure each time a payment is due and, also in cases where an Indemnity Deposit is to be refunded to the Client (in part or in whole).
The financial data will be received either over the telephone, or as an image attachment (e.g. JPEG, so that the information is encrypted) to an e-mail, or - at times - in person. Note: The Miraleisure business PC has Windows LiveOneCare with in-built firewall installed. The required financial information will be transferred to hard copy - and the incoming e-mail (if used to send the data) will be deleted and the deleted items folder will then be emptied. Once the transaction has been completed and the money has been transferred, the hard copy will be shredded prior to disposal.
The hard copy of the financial data will be temporarily filed with the Booking information until completion of the transaction. No-one but the Proprietor of Miraleisure has access to the filing system.